Chapel in the Pines
Arnold, CA
Part Time (Tuesday – Thursday 9:30 AM-3:30 PM)

Job Description

Reports To: Lead Pastor/Leadership Team

Summary: The primary function of the Administrative Assistant, in addition to meeting job expectations and performing specific duties, is to manage the Chapel Office to create an efficient and effective work environment and to maintain a friendly atmosphere.  

Expectations:                                                                                                                                                          

• Perform routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files.       
• Must have proficient working knowledge using Microsoft office programs such as Word, Excel, and Power Point.    
• Must possess excellent communication/interpersonal skills and exercise discernment for confidential information.
• Handle phone calls and office visitors in a pleasant professional manner.                                      
• Must be a self-starter, making decisions about areas of direct responsibility.                             
• Must be dependable, flexible, and attentive to detail and demonstrate a high moral standard and character. 

Specific Duties:

• Use computers for various applications, such as database management or word processing, presentation and publication creation.
• Greet and provide assistance to office visitors.
• Answer phone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
• Create, maintain, and enter information into databases.
• Set up and manage paper and/or electronic filing systems.  Record, update and maintain documents and files, such as attendance records, correspondence, membership and mailing lists, and others as needed.
• Operate office equipment, such as fax machines, copiers, phone systems, etc., and arrange for service and repairs as necessary.
• Order office and other church supplies as needed. 
• Respond to requests and provide support to Lead Pastor, staff, LT, and other ministry leaders, as necessary. 
• Aids with Sunday Readiness – prints bulletins, prepares seatbacks, stocks welcome table. 
• Aid in the preparation for Special Services including Weddings and Funerals. 
• Provide office clerical support, including distributing mail, copying, and other help as directed.
• Prepare and file ECC and PSWC reports as necessary.
• Replenish materials in the Worship Center seat back pockets weekly as needed.
• Bulletin & Newsletter should be submitted for proof reading prior to printing 
• Provides pertinent files to Web Services person by Thursday (e.g., Bulletin PDF, final Sermon Questions, etc.)

 
LT Approved 6-24-20
Revised Oct. 2024